Built around the unit, not the deal

Inventory from order to delivery

Track every unit through its full lifecycle: ordered, VIN received, on ground, sold. See flooring time left on each unit so nothing ages past its window unnoticed. Custom orders carry their customer and sales rep; stock units stay open.

Stop keying in invoices

Add units by scanning the factory invoice. ProInventory360 reads it and creates the record, so intake is a scan, not an afternoon of data entry. Upfit invoices scan the same way.

Lot audits that keep data honest

Assign audits to lot techs who verify units in person. Techs report location, keys and mileage from the vehicle itself, not the screen, so a moved unit gets caught instead of rubber-stamped. Managers review flagged discrepancies; clean audits pass automatically. Every change is logged with who and when.

Upfit and cost tracking

Record chassis and upfit pricing separately so a mechanics body or dump body is valued as part of the built vehicle. Effective price reflects the real build, not just the chassis sticker.

Role-based views

Five roles, from Admin and GM down to Sales and Lot Tech, each opening to the screen its job needs. A lot tech lands on the vehicle and its location. Sales lands on quotes and pricing. A sales manager lands on the audit review queue. Owners and GMs run the store, and an admin can adjust what any role opens to.

Full vehicle history

Every edit, sale, audit and correction is recorded against the vehicle with the user and the timestamp. Nothing happens silently.

Carry cost and margin, per unit

See flooring days left, days on the ground, total cost and gross margin on every held unit. Sort by what is closest to curtailment or thinnest on margin, so you know which units to move first.

Photo coverage

Find the vehicles that should be listed online but have no photos, so nothing sits invisible to buyers. Export the list and hand it to whoever runs your listings.

How many like it you hold, and how fast that kind sells

Every vehicle on the ground or on order carries a market check. It counts the look-alikes you already hold, the units in stock or on order with the same spec, and labels the result Unique, Common or Crowded. The spec includes trim, so an XL and an XLT of the same build are counted apart. Vans are matched by their Ford model code, which already says the roof height, the length and whether it is a cargo or passenger van.

A body upfit counts as the body. In the broader comparisons, body upfits such as service, mechanics and dump bodies are compared with matching bodies, not plain pickups or bare chassis. The exact count still keeps a service body on a pickup apart from one on a chassis.

Beside the count sits the typical days to sell: the median of at least five of your own stock sales of that kind of vehicle, measured from the same date the vehicle's age counts from. When the exact spec has too few sales, it steps out to a broader group, such as the same model, cab, drive, body and fuel type, and names the group it used. If this unit has already been in stock longer than that, the chip shows by how much, for example +45D.

Customer orders are left out of the count because they are already sold. A unit with no cab or body recorded says so rather than claiming to be unique. The market check opens for owners, GMs and sales managers.

In demand, balanced or slow

A look-alike count says how many you hold, not whether they move. Days' supply puts the two together: the units like this one that are available, divided by how fast that kind of unit has been going, from your stock sales and the customer orders placed on the same spec over the last 90 days, or since your sales history starts if that is shorter.

Under 30 days of supply reads In demand, 30 to 90 Balanced, and over 90 Slow. The color of the market chip carries it: green for in demand, amber for slow, and red when a slow unit is also past its typical days to sell. A spec with too few sales to judge says Not enough sales yet, unless even three sales would leave it with more than 90 days of supply, in which case it reads Slow.

A unit on hold is taken out of the supply rather than counted as a sale, and a fresh quote is shown but not counted. The pace comes from your own sales history.

Aged units, waiting on a price decision

Price Review lists the vehicles on the ground past an age you choose that have had no price change or review in a set number of days, oldest first. For each one, change the price, or keep it and give a reason: unique spec, upfit backlog, customer interest, scarce chassis, already discounted, or other. A keep can carry a quiet period of 30, 60 or 90 days, so the unit stays off the list until then unless its price changes first.

Each row carries what the decision needs: the market tag and its demand word, the typical days to sell and the estimated carrying cost under the age, the margin and the flooring days left. Sort by days' supply to put the in-demand units first, or filter to just the slow ones.

Price Review opens for owners, GMs and sales managers. Both of its thresholds are set in Users & Dealership.

What each unit is costing you to hold

Enter your floor plan rate once in Users & Dealership and every floored vehicle shows its estimated carrying cost to date. The flooring term for each order type is treated as interest-free time, so the cost starts the day after that term ends, on the full factory invoice. It appears on the vehicle's record, in Price Review under the age, and in the aging report.

Labeled est. everywhere it appears: curtailment payments that reduce the balance are not modeled, and upfits are left out because they are not floored.

Battery rounds that prove themselves

Set how often every unit on the ground should get a battery check, and the app turns it into a daily list for each lot tech: never-checked units first, then the most overdue, split so each vehicle stays with the same tech, and each day's share ordered for walking the lot, with a Map button on any unit whose position is known. A check is recorded by scanning the vehicle's VIN and tapping Started, Jumped or Replaced, so every entry is tied to the vehicle the camera actually read.

Each check also records where the vehicle was when it was saved. Phones sometimes report a Wi-Fi position instead of GPS, which puts every vehicle on the same spot; the app notices the repeat and puts up a warning with the fix. A battery jumped on two checks in a row is flagged for attention, so a failing battery gets looked at before a customer finds it.

A position is recorded only when a check is saved, with the app open. There is no background tracking. The battery log is your dealership's own maintenance record, not a Ford warranty test record.

Van builds on the card, and filters to match

A Transit's invoice already says how it is built. The app reads the roof height, whether it is a cargo, passenger, crew, cutaway or chassis van, extended length and the series, HD included, and prints it on the vehicle card, for example HR Cargo · T350 HD. Two filters follow from it, Roof and Van type, and they appear only when the list has vans in it.

The vehicle record, at a glance

The top of each vehicle's record carries its status and location, and two more chips beside them. The market chip shows the label, the look-alike count and how far past typical the unit is; tap it for the full check. The battery chip reads Today, the days since the last check, Due, Never, or Jumped 2X; tap it for the last check. When a body upfit changes the body, the record shows both, for example Service (factory PU).

Recording a sale now takes the actual sold price, as an optional field, so the record shows what the vehicle really brought. Leave it empty and the record says the price was not captured rather than guessing.

Scan the VIN to open the audit

Point the phone at the barcode on the door jamb or the window sticker and the unit's audit opens. No stock number to read off a dusty sticker and type in one-handed. Typing the stock number still works and always will, because a camera that will not focus in the rain is not a reason to stop auditing.

Walk a row, scan, and every vehicle lands where it is

Pick the location, then scan each vehicle as you pass it. Each one moves to that location as you go, with a sound that tells you which of four things happened: confirmed where it already was, moved from somewhere else, arrived on the lot for the first time, or not in inventory at all. You can mute it. It runs as an installed app on iPhone and Android, so it is the phone in your pocket rather than a scanner gun.

The day it arrives, it is in inventory

Scan the window-sticker VIN of a vehicle that is still on order and it moves into inventory on the spot, stamped with that day's date in your timezone, the location you are scanning into, and who scanned it. It sounds different from an ordinary move, so the person holding the phone knows something larger just happened without looking at the screen.

Until somebody does that, a vehicle can be parked on your lot and still read as on order everywhere else in the system: not aging, not due for an audit, not there for a salesperson searching inventory. The scan closes that gap at the moment of arrival rather than whenever paperwork catches up.

Only a vehicle whose VIN is already on file can be grounded this way, because the barcode is what identifies it. A manager can correct the arrival date afterward if a unit sat unnoticed for a while.

See the lot on satellite imagery

Every unit's last recorded position on a satellite map, with a circle showing how precise that reading was. The circle is the point: it places a row, not a single vehicle, because vehicles stand 10 to 20 feet apart and no phone fix is that sharp. Overflow properties show as their own areas. From any unit's record, Show on map puts you on it.

A position exists only because somebody audited or scanned that unit with the app open. There is no background tracking and nothing follows a vehicle between scans.

Know how much of the lot you have actually walked

How many units have a recorded position, how fresh those readings are and how precise they were. Then the part that turns a number into an afternoon: the list of vehicles nobody has scanned yet, grouped by location so it reads as a walk rather than a spreadsheet.

What is advertised, checked against what you own

Every night the vehicles listed for sale online are compared against the vehicles actually in your inventory. Three things come back: units on your lot missing from the listings, listings for VINs you do not have, and listings for units that have already sold. Each one is a buyer who cannot find a vehicle, or a lead on a vehicle you cannot deliver.

The same pass reads the specifications and the figures. A unit advertised as one trim that is a higher trim on its record, or advertised at a value that disagrees with the chassis and upfit you built, comes back as a row to look at rather than as a surprise in front of a customer.

We set the feed connection up with you during onboarding, one connection per dealership. It is not something you switch on yourself.