Walk a row, scan, and every vehicle lands where it is
Pick the location you are standing in, then scan each vehicle as you pass it. Nobody types a stock number and nobody carries a clipboard.
Every scan confirms or moves
Each vehicle moves to that location as you go, with a sound that tells you which of four things happened: confirmed where it already was, moved from somewhere else, arrived on the lot for the first time, or not in inventory at all.
The counter on screen is the walk, not the lot: it counts the successful scans in this pass, and holding the camera on the same vehicle does not count it twice.
A position is recorded only when somebody audits or scans a vehicle with the app open, and what it records is where that vehicle was, not where a person went. There is no background tracking and nothing follows a vehicle between scans.
The day it arrives, it is in inventory
Scan the window-sticker VIN of a vehicle that is still on order and it moves into inventory on the spot, stamped with that day's date in your timezone, the location you are scanning into, and who scanned it. It sounds different from an ordinary move, so the person holding the phone knows something larger just happened.
Until somebody does that, a vehicle can be parked on your lot and still read as on order everywhere else: not aging, not due for an audit, and not there for a salesperson searching inventory.
Only a vehicle whose VIN is already on file can be grounded this way, because the barcode is what identifies it. A manager can correct the arrival date afterward if a unit sat unnoticed for a while.
Know it worked without looking
Each outcome has its own sound: one for a vehicle confirmed where it belongs, one for a vehicle moved from somewhere else, one for a new arrival going into inventory, and a low buzz for a VIN that isn't in inventory. Techs can walk a whole row without looking at the screen. Sounds can be muted in the app, and they don't play when the phone is on silent.
The phone in your pocket
It runs as an installed app on iPhone and Android, so it is the phone in your pocket rather than a scanner gun. Point it at the barcode on the door jamb or the window sticker.
Scan the VIN to open the audit
The same camera opens a unit's audit: no stock number to read off a dusty sticker and type in one-handed. Typing the stock number still works and always will, because a camera that will not focus in the rain is not a reason to stop auditing.
Every walk keeps the map current
Each scan records where that vehicle was, so the lot map shows it with a circle for how precise the reading was. The circle is the point: it places a row, not a single vehicle, because vehicles stand 10 to 20 feet apart and no phone fix is that sharp.
See where the scans put each vehicle.
See how the lot map worksQuestions about scanning the lot
Do I need special scanners?
No. The phone camera reads the VIN barcode on the window sticker or the door jamb, so a lot tech uses the phone already in their pocket rather than a scanner gun. It runs as an installed app on iPhone and Android, installed from the browser rather than from an app store. Typing the stock number still works and always will, because a camera will not focus in every weather.
How do I keep my lot inventory accurate?
Regular lot audits. ProInventory360 lets managers dispatch audits to lot techs, who verify each unit in person and report its location, keys and mileage. The app reconciles their report against the record and flags anything that disagrees, so a moved or missing unit is caught quickly instead of rubber-stamped.
What happens when I scan a vehicle that is still on order?
It moves into inventory on the spot, stamped with that day's date in your timezone, the location you are scanning into, and who scanned it. The scan sounds different from an ordinary move, so the person holding the phone knows something larger just happened. Only a vehicle whose VIN is already on file can be grounded this way, because the barcode is what identifies it. A manager can correct the arrival date afterward if a unit sat unnoticed for a while.
How does my lot tech know a scan worked without looking?
Each outcome has its own sound: one for a vehicle confirmed where it belongs, one for a vehicle moved from somewhere else, one for a new arrival going into inventory, and a low buzz for a VIN that isn't in inventory. Techs can walk a whole row without looking at the screen. Sounds can be muted in the app, and they don't play when the phone is on silent.
Does ProInventory360 track my employees' location?
No. A position is recorded only when somebody audits or scans a vehicle with the app open, and what it records is where that vehicle was, not where a person went. There is no background tracking, no beacon and no always-on GPS, and nothing follows a vehicle between scans. With the app closed, nothing is recorded at all.
See it on your own lot
A 30-minute walkthrough with a sample of your real units loaded. Nothing installed, nothing to sign.